Aquatic Centers Rental Information

PDF to Aquatics Fees Schedules

Facility Use Request Form

1. Verona Area School District Groups and Activities.
2. Resident Non-Profit* swim groups (Residents defined as groups having more than 50% of registered participants are currently resident VASD students). OR Resident Individuals (usage example: Birthday parties, family celebrations; NOT permissible for private swim lessons.
3. VASD Resident For-Profit Groups or Non-VASD Resident Non-Profit Groups.
4. Other Non-VASD Resident For-Profit Groups or Individuals.

          * non-profit groups must submit a 501(c)(3)

Organizations, groups, or individuals will be assigned available space on a first-come, first-serve basis and in accordance with the community request schedule. However, requests for recurring practices for any organization or club will be subject to the facility and time selection process listed below.
 

1. All requests must be submitted by using this facility use request form.
2.    a. Non-Profit status (i.e. tax-exempt numbers) and Certificates of Insurance must be uploaded with the form and/or already on file with the District office or the request form will be considered null and void.
3. Any request made prior to the accepted start date will be deleted and a new form will need to be submitted within the date range listed above in Figure 2.
   1. The District welcomes regional, state, and national competitions and large events and will therefore accept applications for these special events outside of the submission date guidelines shown in Figure 2.  These requests will be reviewed and must be approved by each of the following: Aquatic Facility Director, Facility & Event Scheduling Coordinator, and High School Athletic Director.
      1. When a user group reaches 50+ participants and/or attendees during weekend use, it shall be customary to require one custodian to be present during the event.  If a user group reaches 200+ or more participants, it will be customary to require at least two custodians to be present during the event. (Administrative Rule 830P B:4).  This is in addition to Lifeguards that are required for all events in the Aquatic Facilities.                          
4. When request processing begins, all community requests will be sorted in order of their priority category and then by the date and time stamp listed on the online request form.
5. If the date, time, and facility is available, a facility agreement form will be sent to the requesting individual for their review and signature.  The form must be signed and returned within 3 business days or the request will be considered null and void, and space will be opened up to the next requesting group.  Once the facility agreement form has been signed and returned to the Facility & Event Scheduling Coordinator, a confirmation email will be sent.  
6. For community organizations or clubs requesting recurring practice time, each organization leader or president will be given the chance to select up to a maximum of 15 hours of practice time per week, one organization or club at a time, until all needs are met and/or the facility space is exhausted. The amount of available time will vary depending on the time of year and the VASD programs offered.
7. Note: Group 2 organizations or clubs are able to request up to 25 hours per week (updated 2/15/21) 
   1. For example: Swim activity groups A, B, and C, which all fall within the same priority category, have requested pool time from 4 pm - 10 pm, Monday through Friday.  Sorted by the order in which their applications were received, Group A will be allowed to choose up to 15 hours of pool time, per week, during the requested date range.  Group B will then be given the chance to choose the next available (up to) 15 hours, per week, of pool time. Lastly, Group C will choose their (up to) 15 hours, per week, of pool time. This cycle will continue until facility space is exhausted and/or all organizations’ needs are met.
   2. For community organizations or clubs that fall within this selection process, a timeline for selecting available facility space will be communicated to each organization or club leader.
      1. Each leader will be instructed when it is their turn to choose their preferred hours of time on a calendar, which will be provided by the Facility & Event Scheduling Coordinator.
      2. Each leader will have 2 business days to choose their hours of time and submit their selection to the Facility & Event Scheduling Coordinator.  If their selection is not submitted within 2 business days, the calendar will be passed onto the next group leader in line.
         1. Chosen times shall be submitted using the district submission form.
         2. All information needs to be filled in on the form for the submission to be valid. (i.e. Location, Date, Time, Organization/Club Name, Coach’s Name)
         3. Facility time may not be reserved for less than 1 hour.  If multiple hours are chosen on the same day of the week, they must be consecutive hours, unless nonsequential times are all that is left available.  (i.e. A group is not allowed to choose 4 pm - 5 pm and 7 pm - 8 pm if the 6 pm slot is available).
      3. The Aquatics Facility Director will notate the selections made and pass the calendar onto the next group leader in line for selecting facility time. 
8. Once request forms for Group 2 have been processed, request forms from Group 3 will be processed, and lastly Group 4. If there is additional facility space left available after the last category has been addressed, groups may request additional time, above and beyond their weekly allotted time (e.g. 15 hrs). The additional time allotements will be opened up to Group 2 first.  If additional time is still available, Group 3 will have the option to add more time, and lastly Group 4.

• More hours may be offered if a surplus is available.
• Pool Hourly Rentals:
  • Aquatic Center: 1 Hour = 8 Lanes
  • Natatorium: 1 Hour = 6 lanes
  • Mixed Facility Useage: 1 Hour = 7 lanes
• Rental groups and Individuals, alone or with others may not offer programs that compete with VASD Aquatic Programs in our facilities.
• Authorization for use of school facilities shall not be considered as an endorsement of or approval of the activity, group or organization nor for the purpose it represents.
• Resident groups could be subject to an audit of their roster to ensure 50%+ of participants are residents of VASD.
• VASD Aquatic Facility will be closed for major Holidays.
• If school is closed for any reason all events held in school facilities are canceled. (Board Policy 830 Rule A:9)

If a VASD Aquatic Facilities need to be closed for power outages, maintenance, or mechanical issues, all events will be canceled, and we will attempt to give groups as much notice as possible.

If you have questions about facility reservations, please contact Jeanene Ennis or (608) 845-4329.

Rule 330: Community use of School Facilities

Rule 330P: Procedure for Use of School Facilities